The document signer must personally appear face to face before the Notary at the time of notarization– not before – not later.
The Notary must positively identify each & every document signer by reliable identification, by credible witness, or through personal knowledge to prevent forgery.
The Notary must be an impartial and disinterested party to the transaction & in the performance of their duties.
The Notary must not notarize or certify a copy of a birth certificate or other vital record despite what someone may have been told by a travel agency or airline.
The Notary must speak a common language with the document signer & not use an interpreter.
The Notary must make a record in their journal of each notarial act & have each document signer sign the entry at the time of notarization to protect the document signer’s legal interests.
The Notary must hold and scan each document for completeness, blank spaces, as well as the type of document & notarization for recording in their journal
*We cannot give any legal advice, as we are not attorneys. (see Notary Pledge of Ethical Practice )
Remember - Each person needs to have government-issued photo ID available at
An acceptable Form of Identification is a current document issued by a federal or state government
containing the bearer’s picture, physical description and signature.